CLASS TITLE: Food Service Funding Specialist

To provide planning, coordination and support to the food service meal program operated by the Santa Clara County Office of Education; to assist in the monitoring, preparation and submission of meal claims for student program operated by the County Office of Education; to assure the County Office of Education complies with related State and Federal guidelines as related to obtaining reimbursement for its student meal program; and performs related duties as assigned.

The job class of Food Service Funding Specialist maintains complex project records related to meal program for County Office student programs. Employees in this job classification receive limited supervision within the framework of defined rules and procedures. This job class exercises responsibility for the accurate maintenance of files, records, and administrative details in accordance with established laws, codes, regulations and standards.

TYPICAL DUTIES: The following duties are examples of assignments performed by incumbents in this classification. It is not a totally comprehensive list of duties, nor is it restrictive regarding job assignments.

• Provides guidance to staff of student program departments in conformance with the National School Lunch program regulations applicable, and applicable federal, state and local laws and regulations
• Maintains contact with representatives and officials of the Office of Child Nutrition Program, State Department of Education
• Prepares the official application to the State for the National School Lunch Program
• Collects the meal count from all schools and submits the monthly claim for reimbursement for meals
• Plans and implements training program for the staff
• Oversees and train staff on the lunch application, eligibility, and verification process
• Performs specialized duties and responsibilities for the meal reimbursement operations for student programs operated by the County Office of Education
• Manages, directs, and oversees day-to-day meal and reimbursement activities for student programs
• Reviews contractual, accounting, activity, and other documents to monitor the performance of food services and programs for County Office student programs and other internal cafeterias
• Schedules and makes on-site visits to school sites and cafeterias operated by the County Office of Education
• Negotiates contracts for project services as assigned
• May direct the work of staff involved in meal preparation operations
• Prepares and submits quarterly, annual and special reports in accordance with assigned duties as required
• Maintains activity records, manuals, and other related documentation
• Compiles statistics and prepares periodic reports for regulatory agencies responsible for food and meal services
• May assist in the writing and submission of proposals for funding of related projects
• Assists in the preparation and monitoring of program costs
• Provides technical assistance on contract compliance
• Represents County Office student programs to regulatory agencies, public agencies and at inter-department meetings
• May develop content and conduct in-service training for project staff on legal, contractual, and programmatic issues; may develop and coordinate workshops and conferences
• Assists with progress updates and information notices
• Performs related duties as assigned

Possession of:

• A valid California Driver's License
• A driving record which meets the County office of Education's Insurance requirements

• Categorical program funding and procedures, budget preparation and monitoring
• Goals and objectives of student programs operated by the County Office of Education
• Procedures for preparing and processing food reimbursement requests
• Grant writing practices; sources of funding; grant administration
• Interpersonal skills
• Principles of training and work direction
• Public and professional outreach and communication techniques
• Food service production operation and policies in a school setting
• Modern Office methods, practices, procedures, and equipment
• Proper English usage including, grammar, punctuation, spelling, and sentence structure

• Perform highly responsible duties in support of the accounting needs of student programs operated by the County Office of Education
• Prepare and process reimbursement claims and support data
• Evaluate and monitor achievement of project goals and prepare appropriate recommendations for change
• Perform documentation, accounting, and reporting on projects to reimbursement agencies
• Plan, organize, and administer programs
• Prioritize and schedule work
• Prepare and monitor a budget
• Effectively explain and enforce policies and regulations related to the food program and regulations related to food reimbursement
• Meet schedules and timelines
• Plan, coordinate, and document related activities, projects and tasks
• Maintain up-to-date knowledge of regulations
• Prepare and deliver oral presentations
• Represents the department in meetings
• Establish and maintain effective relationships
• Operate a computer and all related software

Generally, any combination of training and experience that provides the required knowledge and abilities is considered qualifying. A typical method of demonstrating these qualifications would be possession of an Associates degree from an accredited college or university with coursework in accounting, budgeting, project management or a related field and two years of increasingly responsible experience in the coordination of grant funded programs.

BARGAINING UNIT: Office, Technical, and Business Services (OTBS) Unit

WORKING CONDITIONS: Generally, duties are primarily performed in an office environment while sitting at a desk and at various school or program sites; however, incumbents may be required to visit construction sites for planning activities. Incumbents are subject to contact with or constant interruptions by staff, parents, or external agencies, demanding compliance issues or established timelines.

PHYSICAL DEMANDS: Incumbents regularly sit for long periods of time, walk short distances on a regular basis and sometimes on uneven surfaces, use hands and fingers to operate desktop computer keyboard or other office equipment, reach with hands and arms, stoop, kneel, or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voice over telephone and in person; and move and transport materials weighing up to 20 pounds.

Approved by the Personnel Commission: 4/14/11